Founded in 1946 and headquartered in Nashville, Tennessee Wildlife Federation (TWF) is a 501(c)(3) non-profit organization dedicated to leading the conservation, sound management, and wise use of Tennessee’s wildlife and great outdoors. For more than 70 years, it has been one of the leading voices for sportsmen, wildlife enthusiasts, and conservation.
Its work is diverse, spanning public policy to habitat conservation. The Federation’s Conservation Policy program engages in legislative and regulatory matters on local, state, and federal levels that affect Tennessee’s natural resources and the interests of those who care about them. Hunters for the Hungry, provides more than a half-million meals annually to hungry Tennesseans through venison donations. Tennessee Scholastic Clay Target Program, promotes the shooting sports and an outdoor lifestyle to nearly 2,000 student-athletes across the state. The Youth Hunting and Fishing program provides hands-on outdoor experiences to our next generation of sportsmen and women. Tennessee Wildlife Federation is actively involved in wildlife and habitat stewardship initiatives through its Habitat Conservation program.
Full Time – Exempt
Tennessee Wildlife Federation seeks a dynamic individual to join its program team in its Nashville office. This full-time position will be responsible for coordinating day-to-day administration and management of the Scholastic Clay Target Program, Hunters for the Hungry, and the Youth Hunting & Fishing Program.
Responsibilities and Duties include:
- Ensure incoming telephone calls are timely answered and properly routed to appropriate staff
- Produce and ensure compliance reporting across programs
- Maintain confidentiality of information, as well as maintain and exhibit professionalism and integrity
- Assist with program communication including but not limited to event announcements, newsletters, and event materials
- Handle program registration paperwork and payment information with customers
- Keep program website calendars up-to-date and assist with website content and social media efforts
- Work program and organization events as needed, including:
- Assist planning and executing events
- Assist executing portions of events as part of a team
- Assist managing volunteers and others at events
- Coordinate with program staff to identify and fulfill volunteer needs
- Manage volunteer activity and schedules within database
- Engage in community outreach and recruitment of prospective volunteers
- Maintain volunteer calendar of events
- Plan and coordinate volunteer orientation and appreciation efforts
- Perform various administrative work associated with volunteer programs
- Process volunteer background checks
- Work with communications and development teams to manage project deliverables to ensure all deadlines are met
- Provide support to Programs Director as needed
- Maintain all program records in an organized fashion
- Other duties as assigned by superiors
Key Qualifications: As a prerequisite, the successful candidate must believe in the core values of Tennessee Wildlife Federation and be driven by the mission. The candidate will have the following attributes and experience:
- Minimum of a bachelor’s degree
- Relevant work experience required
- Good command of the English language, in both verbal and written form
- Good administration skills including filing, typing (55 wpm), listening, and telephone communication
- Proficient in Microsoft Office products and web-based marketing tools
- Demonstrated ability to work thoughtfully, exhibiting maturity and responsibility
- Ability to work in a fast-paced environment with tight deadlines
- Attention to detail and ability to balance multiple demands
- Familiarity with office procedures and equipment
- Ability to function effectively as part of a professional team
- Ability to provide good customer service skills
- Skilled at taking detailed notes at program meetings
- Proficient and accurate with database entry and management
- Willingness to travel to special events and to work nights and weekends as necessary
- Cursory knowledge of event management
- Ability and willingness to work in inclement weather conditions as needed
- Ability to lift 50 pounds for purposes of loading and unloading equipment and supplies
- To apply, send a cover letter and resume to firstname.lastname@example.org
- Candidates who auto-send LinkedIn or other automated replies using existing profiles or forms will not be considered for the position.
- Phone calls regarding the position will not be accepted.
Tennessee Wildlife Federation offers a competitive benefits package and is an equal opportunity employer committed to workplace diversity.
Tennessee Wildlife Federation is an equal opportunity employer committed to workplace diversity. No person will be discriminated against because of race, religion, creed, color, gender, age, national origin, veteran status, sexual orientation, or disability. Each person will be judged on his/her own merit when determining employment and advancement opportunities.